Privacy Statement for Busy Bee Apps

Last Updated: November 2023

We highly value your privacy. Everyone involved in our business is committed to adhering to all relevant laws and regulations concerning the protection of personal information. We handle personal data with precision and security, continuously working to enhance personal information protection. This Privacy Statement(“Statement”) outlines the personal data we handle, the methods of processing, and the purposes behind it.

This Statement applies to the interactions we have with you and our products listed below, as well as other products that display this Statement.

Generative AI Tools for Excel

We align our personal information protection management system with the Japanese Industrial Standard JIS Q 15001 by setting forth the following regulations:

We define standards and operational procedures governing the proper collection, utilization, and disclosure of personal information.
We institute measures to thwart unauthorized access, prevent data loss, safeguard against destruction, deter falsification, and prohibit the leakage of personal information.

We reserve the right to modify our privacy policy, either in whole or in part. In the event of significant alterations, we will notify you through suitable methods, including website postings. These revisions will be binding on all users as soon as they are published on our website.

How We Safeguard Your Personal Data

To ensure the practical implementation of this Statement, we undertake the following measures:

Our employees are committed to adhering to personal information laws and regulations.
We designate a Privacy Manager who is responsible and authorized to oversee the execution and operation of this Statement, ensuring its fulfillment.
A Privacy Audit Supervisor is appointed, and regular audits of this Statement are conducted.
We enhance our internal regulations and operational methods based on the findings from the Statement audits.
We actively seek collaboration and cooperation from our partner companies and organizations in pursuit of the Statement's objectives.
The Statement is accessible on our company's website, ensuring it is readily available for viewing at any time.
We maintain a commitment to reviewing and continuously improving the Statement to better protect your personal information.

Management of Personal Information

Collection, Usage, and Sharing of Personal Information

When gathering personal information, we meticulously define the intended purpose of collection within the boundaries of our legitimate business operations ("Scope"). We acquire this information only after obtaining the individual's consent and ensure that personal data is managed and shared appropriately, strictly adhering to the defined Scope.

Upholding Individual Rights

We uphold the rights of individuals concerning their personal information. If someone requests disclosure, correction, or deletion of their data, we will promptly and reasonably address their request.

Implementation of Security Measures

We establish internal regulations and implement rigorous security measures to prevent mishaps such as data leaks and unauthorized alterations.

Purpose of Personal Information Usage

The personal information we handle will be employed exclusively for the following essential purposes:

System management and verification
Research and Marketing
Research, development, and operation in the context of software and information processing to enhance software usage and comprehension
All activities connected to the aforementioned functions
Facilitating inquiries regarding our business operations
Personnel and labor management of our employees
Business-related communications and emergency notifications
Recruitment and selection processes
Execution of contractual obligations
Acquisition of Personal Information

We obtain personal information through lawful and equitable means, always with the consent of the individuals involved. The gathered personal data is used strictly within the necessary scope required for our business operations.

Provision of Personal Information to Third Parties

We will not disclose personal information to third parties, except in the following circumstances:

With the explicit consent of the concerned individual.
In compliance with applicable laws and regulations.
When it is imperative to safeguard a person's life, physical well-being, or property, and obtaining consent is unfeasible.
In cases of paramount importance to public health or the wholesome development of children, where obtaining the consent of the concerned individual is challenging.
When required by a government agency, local authority, or an entity acting on their behalf, to fulfill duties mandated by law, and with the consent of the individual concerned.
When there is a risk of interference.
When outsourcing the management of personal data as necessary to achieve the intended purpose of use.
When personal data is jointly employed with a specific entity.

Disclosure, Amendment, and Suspension of Personal Information Use

For requests pertaining to the disclosure, correction, or suspension of personal information in our possession, we will respond within reasonable constraints as stipulated by laws and regulations, following proper verification of the individual's identity. However, there are scenarios where disclosure may not be feasible, including:

When disclosure may jeopardize the life, physical well-being, property, or rights of the individual or a third party.
In instances where it would significantly impede the smooth operation of our business.
If such action would contravene laws and regulations.
When consent is not granted for the established procedures.
If we are unable to authenticate your identity.
In the case of personal information to which our company lacks the right to disclose.

Outsourcing of Personal Information Handling

We may delegate some or all our functions, such as system development, maintenance, and information processing, to third parties. To ensure the security of personal information, we follow our established subcontractor selection criteria when selecting partners for outsourcing. We also enforce strict confidentiality and proper management of personal information through contractual agreements.

Limitations on Usage Based on Purpose

We commit to using personal information only within the defined Scope necessary to achieve the intended purpose unless we obtain the individual's prior consent. However, exceptions may arise under the following conditions:

Compliance with applicable laws and regulations.
When it is essential to protect an individual's life, physical well-being, or property, and obtaining consent is unfeasible.
In cases where there is a compelling need to advance public health or support the wholesome development of children, and securing the consent of the concerned individual is challenging.
When cooperation with a national agency, local government, or a person acting on their behalf is necessary to fulfill obligations stipulated by law, and consent from the individual involved is obtained.
When there is a risk of interference.

Sharing Your Personal Data

The HCS Holdings Group may share your personal data, including the following information: name, company name, department name, and contact details such as phone number and email address. The scope of joint users within the HCS Holdings Group includes:

HCS Holdings Co., Ltd.
Hibiya Computer System Co., Ltd.
Isis Co., Ltd.
Hibiya Resource Planning Co., Ltd.
aŭtomatigo Inc.
Busy Bee, Inc.

The purpose of using this shared data by the joint users is for comprehensive service provision within the group. The entity responsible for managing the personal data is Busy Bee, Inc. This data is obtained through applications for various services and transactions.

Security Measures for Personal Information

To ensure that everyone involved in our business are well-informed about our commitment to safeguarding personal information, we establish comprehensive regulations and standards governing personal information. We also provide ongoing training to enhance awareness and compliance.

Complaints and Consultations

Any inquiries, including complaints and consultations related to personal information, will be addressed promptly following verification of the individual's identity or their authorized representative.

Contact Information

For inquiries or concerns, you can reach our Privacy Manager through the following:

Phone: +81-3-3470-3171

Email: privacy@busybee.co.jp

Complaint Resolution

If you have complaints or require assistance with personal information protection, please contact our Personal Information Protection Complaint Consultation Office located at:

Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, JAPAN

Phone: +81-3-5860-7565, 0120-700-779 (Japan)